HOSPITALITY/SOCIAL COORDINATOR

  • Plan and arrange decor for the year (new decor scheme every year).
    • This can be low cost center pieces made by the team.  
  • Purchase and maintain table cloths, if not provided by the church. 
    • Make sure table cloths are washed as needed.
  • Stock and restock, throughout the year,  items such as coffee, plates, napkins, forks and cups.
    • Give receipts to Finance Coordinator.
  •  Organize coffee brewing team or individual to come in early to brew coffee 1hr prior to class.
    • You may want to ask the mentor mom(s) to take this job since the young moms have their children in tow
  •  Print, distribute and collect the breakfast sign-up sheet for each class.
    •  Send a reminder email to the table leaders whose table(s) signed up to bring a breakfast item.
    • The Table Leader will then remind the ladies in their group . 
  • For the first class of each session, ask all Mentor Moms and Table Leaders to supply the breakfast sending around a sign up sheet prior to class and a follow up reminder email.
  • Announce birthdays and anniversaries each month/or weekly for the ladies attending the study.
    • You would acquire this information from the sign-up sheets and make a master list by months, in numerical order.
    • Birthdays: you may want to give a small gift
      • A decorated bag of chocolates with birthday wishes expressed on a tag or card .
      • These can be made up ahead of time for the entire session.
    • Anniversaries
    • Pray over the individual marriages.
      • Ask for husband's name if you don’t know it so you can pray more specifically.
  • Team Building
    • ​Organize steering team celebrations.
      •  Baby showers
      • Birthdays
      •  Anniversaries
    • Monthly steering meetings provide a time to do this, or choose to assemble another time.
  • Select a play date and a moms night out (per session) and contact venue to pin down location and time.
    • Advertise socials on facebook and through weekly announcements.